Tips for Doing Business with SMUD

If you’re looking to engage in business with the Sacramento Municipal Utility District (SMUD), it’s essential to familiarize yourself with their procedures and requirements. Here are some tips to help you navigate the process effectively:

Getting Ready

Before diving into business with SMUD, it’s crucial to ensure your business is properly registered and prepared:

  1. Register or log into the Ariba network at discovery.ariba.com. When completing your profile, select as many categories as possible that apply to your business.
  2. If you’re registering as a SEED vendor, create a profile on the Electronic Bid Solicitation System (EBSS) at smud.org/EBSS. Don’t forget to select all relevant categories for your business. For assistance, contact SEED.mgr@smud.org.
  3. Submit your DGS Certification and ensure it’s current and valid. You can verify your status at dgs.ca.gov.
  4. Keep your Ariba and EBSS profiles up to date, including current contact information and company offerings.
  5. Stay informed about open solicitations by visiting the SMUD Solicitation Portal at bids.smud.org. Check frequently to stay up-to-date with applicable opportunities.

Bidding

When it comes to submitting bids or proposals, attention to detail is paramount:

  1. Always submit exactly what’s requested.
  2. Be concise and directly answer questions without using “see attachment” or attaching sales pamphlets.
  3. Respond to questions as if it’s your first time, even if you’ve worked with SMUD previously.
  4. Provide references when requested.
  5. Ensure compliance with SEED requirements outlined at smud.org/SEED.
  6. Sign all required forms and verify calculations before submission.
  7. For material bids, ensure the final price includes Freight On Board (FOB). For construction bids, include all taxes in the final price.
  8. Sign and submit all addendums, staying aware of any additional ones posted during the bidding process.

Sub-contractors

If you’re a subcontractor, effective communication and participation are key:

  1. Attend pre-bid meetings, noting that some may be mandatory.
  2. Request a list of potential bidders from the procurement professional or check in Ariba.
  3. Communicate frequently with prime contractors to understand the scope of work clearly.
  4. Address compliance concerns with supply chain using the procurement professional contact in Ariba.

Post Award

After winning a contract, maintain a collaborative approach:

  1. Work closely with the procurement professional to complete the Ariba onboarding process for timely payment.
  2. Request feedback on your proposal from supply chain using the procurement professional contact in Ariba.

For more information, visit smud.org/SEED to learn about SMUD’s Supplier Education and Economic Development initiatives.

Navigating the procedures and requirements when doing business with SMUD is crucial for ensuring a smooth and successful partnership. By following these tips, businesses can effectively engage with SMUD, increase their chances of winning contracts, and build strong relationships for future opportunities. Adhering to SMUD’s guidelines not only demonstrates professionalism but also enhances credibility and trust, ultimately leading to mutually beneficial outcomes for both parties involved.